A Sample Health Event Planning Timeline, Women of the ELCA

Proposed event date: Saturday, June 16, 9 a.m. to 4 p.m.

A. Women of the ELCA participants in three local ELCA churches, women from other area churches, plus women in the community in general.

Q: How many people will likely attend?

Q: Where would I like the event to take place?

Q: How much do I plan to charge for a registration fee?

Date

Task

January 15

Date and location confirmed; contract(s) approved and signed by appropriate person(s); and deposit made, if necessary.

February 1

Guest speaker(s), chaplain, and musician chosen and confirmed; fees discussed and agreement put in writing.

February 15

Programming team at Women of the ELCA churchwide office contacted for Healthy Heart Fair materials.

If planning a run/walk/roll, Women of the ELCA staff consulted about logistics.

March 1

Agenda and plan for the day determined and agreed upon by all planning partners; times allocated to all segments. (Include this agenda in your marketing and advertising.)

March 15

Marketing flyers and promotional pieces created

Announcements and information placed in unit newsletters and church bulletins

Ad bought in local newspaper

Flyers posted on community bulletin boards

Information posted on church and synod Web sites

April 1

Registration open; final deadline, June 1

Early registration set for May 1 ($25)

Youth/student rate set ($20)

May 1

Lunch caterer and details confirmed

Responsibilities of guest presenters confirmed

Healthy Heart Fair display details completed

Early registration closed

June 1

Registration closed

Final number of participants given to caterer

Resources/supplies purchased based on final number

Gifts purchased for guest speakers, musicians, chaplain

Copyright © 2006 Women of the Evangelical Lutheran Church in America
All rights reserved. May be reproduced for use by women in congregations of the Evangelical Lutheran Church in America. For all other uses, contact Women of the ELCA, 8765 W. Higgins Rd., Chicago, IL 60631, 800-638-3522, ext. 2729, or Women.ELCA@elca.org

9–9:30 a.m.	Welcome, mixer, songs
9:30–10:15 a.m.	Plenary session on spiritual health with guest presenter
10:15–10:30 a.m.	Break
10:30–11:30 a.m.	Small group workshops on spiritual health How does your faith practice fit into your lifestyle? Bible study
11:30 p.m.–Noon	Break for walking, journaling, and meditation
Noon–1 p.m.	Lunch
1–2 p.m.	Healthy Hearts Fair: Stations of the Healthy Heart
2–2:45 p.m.	Plenary and small group session on physical health presented by guest parish nurse The Wholeness Wheel What is holistic health?
2:45–3:15 p.m.	Break for walking, journaling, and meditation
3:30–4 p.m.	Event concludes with healing service